On an average, about 3% of a company’s annual revenue is spent on document production. However, most of the companies are unaware of this as these document production costs are often hidden under various budget lines. This is where managed print services can be of great help to your company. They not only help you consolidate these costs but also bring lots of other monetary and non-monetary benefits to your company. Let us have a look at the top benefits of hiring a managed print service provider.
- Analysis Of Your Printing Needs
Managed print service providers like Xeretec.co.uk have experience in analyzing the print needs of companies of all sizes, both big and small. Without a proper analysis of the print requirements of your company, you cannot implement necessary equipment at affordable prices to meet your needs. The analysis of printing needs include all aspects of business printing such as copying, scanning, printing, faxing, etc. Although you can depend on your IT Department (if you have one) for this analysis, it is always better to hire the services of a professional agency.
- Effective Management Of Expenses
Hiring a managed print service is the best way to effectively manage your expenses related to printing. Despite the global digitization of businesses, print documents form an integral part of any company. If you don’t form a solid management strategy for those print documents, you will keep wasting your company’s revenue. A managed print service provider will give you a holistic picture of your print needs and help you manage them in a cost-effective manner.
- Minimize The Number Of Local Printers
If your company doesn’t have a managed print service, you have to depend on lots of local printers which are a lot costlier than you think. Local printers are rarely networked and hence are inefficient for a majority of the business environment. The management of local printers is tricky as you need to take care of a number of things such as cartridge purchase and inventory tracking. Managed print services providers take these responsibilities on their shoulders so you can focus more on your core business areas.
- Reduce Carbon Footprint
Working with a managed print service provider means working proactively with your fleet of printers. This means you save lots of electricity through the proper operation and maintenance of your printers and fax machines. Saving electricity not only reduces your energy bills but also reduces the amount of carbon footprint created by your company. Being a responsible citizen, you must take this as an important consideration.
- Automation of Supply Delivery
Managed print service programmes help you automate your supply delivery chain of toner cartridges. Lack of toner cartridge supply is a common reason for equipment downtime. As a business person, you must know that such interruptions have a significant impact on your business’s overall performance. By enrolling your company in a managed print programme, you can assure your employees an uninterrupted supply of cartridges.
- Enable Remote Printing
Managed print service can help you establish and maintain remote printing. This means your employees don’t need to come physically to the printer device to take out a print; they can do it remotely. This seemingly small change can improve your business functioning by helping your employees save their precious time and energy. Moreover, managed print service providers will always be there for your rescue if you need them for any troubleshooting in the system.
- Better Management Of The Devices
Managed print service providers are specialists with updated knowledge of the latest devices and technologies. So, they may prove very helpful in managing the devices in your workplace. You might be using an outdated device without knowing a better substitute for it. The service providers can help you get rid of these inefficient devices and suggest you the best and technologically advanced machines available in the market, which are also within your budget.
- Smooth Work Process
A managed print strategy lets your work process flow smoothly without any unpredictable disruptions. If you don’t have a managed print strategy, you will be constantly dealing with broken devices and empty toners. With managed print service in place, you don’t have to deal with such unpredictable situations. Your devices get preventive maintenance services which help prevent any unexpected break-downs while automated stocking of toners will ensure a constant supply.
These benefits make managed print services an important aide-de-camp to any business that aims to grow rapidly and earn a valued position in the industry. If you want to run your business smoothly, you need to partner with a managed print service provider irrespective of your company’s size.